Communication Methods in the Organizations Essay

Communication Methods in the Organizations - Essay Example An advantage of this mode of communication is that the response from either party in the conversation is instant and one which expresses their feelings better. However, the downside of it is that the method may not be effective where a lot of people are involved, for example, a large-sized organization. Meetings involve a group of people who exchange ideas in a collective fashion where the leaders (management) outlines the topic and direction whereas the participants are allowed to air their views and opinions thereafter. An advantage of this type of communication is that it allows more collaboration and inclusion of better ideas. This is because the involvement of employees provides them with a platform to contribute their ideas which are essential in formulating a better strategy. However, a disadvantage of meetings is that they tend to waste a lot of valuable time, especially where a large number of competing voices are involved. Memos are usually short forms of communication used in a majority of companies today. Typically, memos are used when the management aims to make announcements regarding events or other activities expected to take place within the organization. An advantage of using memo is that they help to relay the information in a simple, straightforward and precise fashion. This helps to save a lot of valuable time for both the management and employees. A disadvantage of memos, however, is that they lack the scope to provide detailed information and thus they could be a source of confusion if the information provided is not very clear. The use of emails has grown in popularity in the recent past as one of the crucial forms of communication in organizations. The main advantage of using emails is that they are low-costing compared to other forms such as the telephone and postage. However, a disadvantage of using emails is that it might not be an appropriate method for communicating with employees who have little knowledge.